Privacy Policy

Privacy Policy of NeedFolk

Effective Date: 05-02-2025
1. Introduction

Welcome to NeedFolk (“we,” “our,” “us”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in compliance with the General Data Protection Regulation (GDPR).

2. Data Controller
  • Company Name: NeedFolk(Batshiete-Mayavanga, Nathanaèl)
  • Registered Address: Blauwstraat 17, 9551 Ressegem Belgium
  • VAT Number: BE0771728733
  • Organization Number: 0771728733
  • Contact Email: contact@needfolk.com
  • Phone Number: +32 499 48 57 84
3. Data We Collect

We may collect and process the following categories of personal data:

  • Identification Data: Name, address, phone number, email address.
  • Professional Data: CVs, job applications, employment history, qualifications.
  • Technical Data: IP address, browser type, operating system, and usage data.
  • Communication Data: Correspondence via emails, calls, or messages.
4. How We Collect Your Data
  • Directly from you (through forms, emails, and applications).
  • Automatically via our website (cookies, analytics tools).
  • From third-party sources (recruitment platforms, references).
5. Purpose of Data Processing

We process your personal data for the following purposes:

  • IT Recruitment: Matching candidates with job opportunities.
  • IT Solutions: Managing client projects and communication.
  • Marketing: Sending newsletters and promotional materials (with your consent).
  • Legal Obligations: Compliance with legal and regulatory requirements.
6. Legal Basis for Processing
  • Consent: When you give explicit consent.
  • Contractual Necessity: To perform a contract with you.
  • Legal Obligation: To comply with legal obligations.
  • Legitimate Interests: For business development, fraud prevention, etc.
7. Data Sharing and Disclosure

We may share your data with:

  • Clients: For recruitment and project management purposes.
  • Service Providers: IT support, analytics, and marketing services.
  • Legal Authorities: When required by law.
8. International Data Transfers

If we transfer your data outside the European Economic Area (EEA), we ensure appropriate safeguards, such as Standard Contractual Clauses or equivalent mechanisms.

9. Data Retention

We retain personal data only as long as necessary:

  • Recruitment data: Up to 2 years after the last contact.
  • Client/project data: Up to 5 years after the contract ends.
  • Legal obligations: As required by applicable laws.
10. Your Rights Under GDPR

You have the following rights:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure: Request deletion of your data (“right to be forgotten”).
  • Restriction: Limit processing in specific circumstances.
  • Data Portability: Receive your data in a structured format.
  • Objection: Object to data processing based on legitimate interests.
  • Withdraw Consent: Withdraw consent at any time for processing based on consent.
11. How to Exercise Your Rights

To exercise your rights, contact us at:

We will respond within one month. If you’re unsatisfied, you can lodge a complaint with the Belgian Data Protection Authority (GBA/ APD).

12. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

13. Cookies and Tracking Technologies

Our website uses cookies for:

  • Improving website functionality.
  • Analyzing website traffic.
  • Marketing purposes (with your consent).

You can manage cookie preferences through your browser settings.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date.

15. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

NeedFolk | Empowering Dreams Through Technology and Talent.